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Rental Policies
1. Instructions for Facility Users
UUFC will provide facility users with instructions for returning the building to its original condition and with stipulations for using the facility.
2. Requesting Use of UUFC Facilities/Equipment/Furnishings
Requests for room use must be directed to the Office Administrator and will not become final until a rental agreement has been signed, returned and a deposit provided. Use of equipment (sound system, projector, VCR, projection screen, etc.) by persons or groups, not actively involved in the ongoing life of UUFC, must be discussed with the Office Administrator. Kitchen food and drink supplies are not part of the agreement.
3. Rooms and Times
Groups and individuals using space at UUFC are asked to use only the rooms that have been rented/reserved and to honor agreements concerning beginning and ending times for activities and events.
4. Keys
Key(s) may be picked up and returned during business hours. A person who will be responsible for opening the building, monitoring the conduct of its participants during the event, and cleaning and closing the building must pick up and return key(s).
5. Clean-up
The UUFC will leave our facilities in good condition for renters as will renters leave the facilities in good condition for UUFC: No person or group is exempt from this responsibility. Cleanup responsibilities include cleaning the kitchen. (dishes, floors, counters), restoring furniture to its original locations, turning off heat and lights, and locking all doors, and taking kitchen trash to the dumpster.
6. Good Neighbor Conduct
UUFC, located in a residential neighborhood, is committed to being a good neighbor. We will maintain quiet in our building and on our grounds before 9:00 a.m. and after 10:00 p.m. Particular consideration of our neighbors should be exercised when using outdoor areas.
7. Alcohol
Beer and wine may be served, no distilled liquor. No alcohol may be made available to people under the age of 21. Non-alcoholic alternatives must always be available. Renters wishing to serve alcohol will be required to show proof of insurance to do so.
8. Release from Liability
Renters will sign a form releasing us from liability. (See Lloyd's recommendation)
9. Smoking
No smoking is permitted on the UUFC premises at any time.
10. Childcare
A designated, responsible adult must supervise the childcare staff while they are in the UUFC facility or on UUFC grounds. Additionally the childcare staff must always contain a minimum of two (2) childcare providers.
11. Storage
No storage space will be made available to any group or individual for any UUFC or rental activity without special consent by a UUFC staff member.
12. Restrictions on Food and Drink
Food or drink is not permitted in the sanctuary or other carpeted-rug areas including room 7.
13. Artwork
The artwork in the sanctuary may not be removed from walls without prior written permission from a member of the UUFC staff.
14. Wall Decorations
Any user of our facility may affix decorations to walls and ceilings with earthquake/museum putty (available at hardware stores) or blue painter's tape. The use of tacks and any other tape is not permitted.
15. Candles
UUFC has a number of Corvallis Fire Department-approved candleholders, which we can make available to you. Please contact the Office Administrator if you wish to use any candles in our facility.
16. Deposit
A refundable deposit: $60; reservations are not final until deposit is paid.
17. Rental Fees
Rental fees are based on the period from event set-up through event cleanup. The renter is responsible for honoring the beginning (setup) and ending (cleanup) times specified on the rental contract. The fee will be collected before the event. Pay in full before event when key is picked up. All renters will be asked to sign a Hold Harmless agreement.
18. Custodial Fees
The UUFC custodial company will provide janitorial support: with a 2-hour minimum at a fee of $40. If deemed necessary this minimum fee of $40 will be deducted from the renter's deposit for needed cleaning.
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